Data Removal

Pending resource expiration:
- Notice is sent one month before expiration. Results/options:
  - The sponsor buys a new allocation large enough to contain the data
  - The sponsor removes some data or buys enough to cover the gap
  - The sponsor can ask for a temporary extension to overcome budget issues of 3 or 6 months with review after that
  - If resolved no more notices are sent
  - If no response is received more notices are sent:
    - 2 weeks before expiration
    - 1 week before expiration
    - 1 day before expiration
Expired resources:
- Immediate RC action: quota is set to block writes
- Immediate automatic notification/portal alert: Notification sent to sponsor and co-sponsors/admins that data cannot be written and will become inaccessible but recoverable in 28 days
- Additional notices are sent to all members of the group after:
  - 2 weeks
  - 3 weeks
  - 27 days
  - 28 days
- At 28 days data is hidden from the users and retained for 5 months. If only a part of the investment expired to take the group under quota the data cannot be hidden, and the state quota persists until the sponsor takes action
- A notification is sent to all group members that data is inaccessible but still recoverable
- Notifications are sent out weekly for the duration of data retention
- At six months after expiration: RC staff requests written approval from the director to remove the data. If approved, data is removed